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Executive Administrative Assistant


Summary: Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Essential Duties and Responsibilities:

-Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

-Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.

-Composes and types routine correspondence.

-Organizes and maintains file system, and files correspondence and other records. Answers and screens manager's telephone calls, and arranges conference calls.

-Coordinates manager's schedule and makes appointments. Greets visitors and conducts to appropriate area or person. Arranges and coordinates travel schedules and reservations. Conducts research, and compiles and types statistical reports.

-Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

-Makes copies of correspondence or other printed materials.

-Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies, and arranges for equipment maintenance.

-Maintains and manages Physician credentialing for Medina Community Hospital.

Education and/or Experience High school diploma or general education degree (GED) required. Associates degree or above preferred.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, sexual orientation, gender identity, marital status, disability, protected veteran status, or any other characteristic protected by law. Medina Healthcare System is a drug-free and tobacco-free employer with smoke free campuses. This job description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.


Open until filled

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